Course Overview Understand and excel with meeting rules and procedures Registration begins at 9.30am on the 1st day.
The course starts at 10.00am on both days and ends by 6.00pm. Day 1
1. The law of meetings
• Meeting procedures, venue & arrangements
• Meeting Etiquette
2. Secrets to good Boardroom Practices
3. Type of Meetings
• Directors and Committee meeting
• Statutory meeting
• Shareholders meeting
• Requisitioned meeting
• Creditors meeting
• Class meeting
• Annual General Meeting
• Extraordinary General Meeting 4. Statutory Provisions of Convening Meetings
i. The usual business of an AGM
ii. Notice of meeting
iii. Timing of Notice
iv. Notice: To whom
v. Contents of Notice
vi. Failure to notify certain members
vii. Agreements to Shorter Notice
viii.Attendance list
ix. Corporate Representitive vs Proxy
x. Resolution by written means vs Members.
xi. Resolution in Writing 5. AGM Checklist i. Rotation, re-election & retirement of directors
ii. Casual vacancy / appointment
iii. Preparing director disclosure forms
iv. How to handle dividend payment
v. Director fees/remuneration Day 2 6. General Rules of Meetings i. Chairman
ii. Quorum
iii. Manner of address
iv. Member’s right of speech
v. The call
vi. Motions of writing
vii. Necessity for seconder
viii. No debate after question put
ix. Resolution put to the vote
x. Right to demand a poll
xii. Methods of voting
xiii. Casting a vote
xiv. Declaration of vote. 7. Brief Steps Required To Convene an AGM
i. Time schedule 8. Conduct of an AGM
i. Role play 9. Extraordinary General Meeting
• Convening of EGM on requisition
• How to make a valid requisition
• Communication with Other Shareholders
• Obligations of Directors to convene the EGM
i. Statutary obligation
ii. Failure of Directors to convene the EGM
iii. Reasonable expenses in calling the EGM
iv. Notice of Requisition Meeting
v. Certificates of corporate representatives & proxy forms
vi. The Conduct of the Meeting
vii. Delaying in holding an EGM
viii. Directors entitled to refuse meeting
Question & Answer session.
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